Scout Committee Titles  and Responsibilities

TROOP COMMITTEE RESPONSIBILITIES

What the Troop Committee Organization Does

• Provide adequate meeting facilities.
• Advise Scoutmaster on policies relating to the Boy Scout program and the chartered organization.
• Carry out the policies and regulations of the Boy Scouts of America.
• Encourage leaders in carrying out the Boy Scout program.
• Be responsible for finances, adequate funds, and disbursements in line with the approved budget plan.
• Obtain, maintain, and care properly for troop property.
• Provide adequate camping and outdoor program (minimum 10 days and nights per year).
• See that adult leadership is assigned in case the Scoutmaster is absent or is unable to serve.
• Operate troop to ensure permanency.

CHARTERED REPRESENTATIVE or SCOUTING COORDINATOR

• Serve as head of "Scouting Department".
• Secure committee chairman and courage training.
• Maintain a close liaison with troop committee chairman.
• Help recruit the right leadership.
• Be an active and involved member of the district board. Represent your organization and its goals and needs.
• Encourage graduation of youth members from unit to unit:
• Webelos to Blazer Scouts
• Blazer Scouts to Scouts
• Scouts to Varsities
• Organize and staff enough units.
• Use "Two-Deep Leadership."
• Assist with Unit Rechartering.
• Encourage service to the organization.

COMMITTEE CHAIRMAN

• Organize the committee to see that all functions are delegated, coordinated, and completed.
• Assist in the recruitment of the best individuals available for Scoutmaster and Assistants.
• Maintain a close relationship with the Chartered Representative.
• Interpret national and local council policies to the troop.
• Work closely with the Scoutmaster in preparation of agenda for Troop Committee Meetings.
• Call, preside, and promote attendance at monthly troop committee meetings and any special meetings that may be called.
• Ensure troop representation at monthly roundtables.
• Secure topflight, trained people for camp leadership.
• Arrange for charter review and recharter the annually.

MEMBERSHIP/RELATIONSHIPS

(SECRETARY)

• Keep minutes of meetings and send out committee meeting notices.
• Handle publicity.
• Conduct parent orientation for new families.
• Prepare family newsletter of troop events and activities.
• Work with troop historian.
• Assist in annual membership inventory and inspection program.
• Arrange for proper welcome of Webelos Scouts graduating into the troop.
• Invite all Webelos Scout families to assist with troop program.
• Conduct boy-fact survey and troop resource survey.
• Plan for family night programs and family activities.
• See that the troop sets membership goals and adopts and carries out a troop recruiting plan.
• Plan charter presentation program.

FINANCE/RECORDS CHAIRMAN (TREASURER)

• Handle all troop funds. Pay bills on recommendation of Scoutmaster and authorization of troop committee.
• Maintain checking and saving accounts.
• Keep adequate records in the Troop Financial Record Book.
• Supervise money-earning projects including obtaining proper authorization.
• Supervise the camp saving plan.
• Report to the troop committee at each meeting.
• Give leadership to the preparation of the annual troop budget.
• Have a simple annual audit of the troop finances.

• Encourage all Scouts to advance in rank.
• Promote First Class emphasis in the troop.
• Arrange monthly troop boards of review.
• Conduct Star-Life boards of review.
• Arrange for Eagle Scout board of review.
• Conduct courts of honor following boards of review.
• Develop and maintain merit badge counselor list.
• Make prompt report on advancement report to council service center following each troop board of review.
• Secure badges and certificates.
• Work with Scoutmaster or assistant and troop scribe in maintenance of all Scout advancement records.
• Work with librarian in building and maintaining a troop library of merit badge pamphlets.

ASST. VARSITY COACH OUTDOOR/ACTIVITIES CHAIRMAN

• Supervise and help procure camp equipment.
• Work with the Scoutmaster or Assistant and Quartermaster on inventory, storage, and proper maintenance of troop equipment.
• Help in securing permission to use camping sites.
• Serve as transportation coordinator.
• Encourage monthly outdoor activities or special activities.
• Promote National Camping Award and Fair Way camp promotion plan.
• Promote-through family meetings-attendance at troop camps, camporees, and summer Scout camp to reach the goal of 10 days and nights of camping for each Scout.
• Coordinate family camping.

HEALTH AND SAFETY CHAIRMAN

• Arrange medical health history/examinations.
• Supervise meeting place inspections for safety.
• Secure tour permits.
• Be responsible for an insurance program.
• Promote good health and safety conditions in meeting place and sites used for outdoor activities.
• Coordinate first aid, aquatics, and safety program resources.

SERVICE/GOOD TURN CHAIRMAN

• Stimulate community Good Turns and service projects.
• Serve as counselor for advancement service projects.
• Approve Eagle Scout service projects.
• Promote an emergency service plan.
• Encourage personal Good Turn.
• Promote service projects for chartered organization.

SUSTAINING MEMBERSHIP / ENROLLMENT CHAIRMAN

• Participate in the orientation meeting.
• Enroll as sustaining member.
• Select, train, and enroll needed personnel to conduct the troop's enrollment.
• Attend district kickoff meetings.
• Follow up until all cards are accounted for.
• Conduct report meetings.
• Give recognition to contributors and enrollees.
• Work closely with public relations person (secretary).

SCOUTMASTER / VARSITY COACH

• Train and guide boy leaders to run their troop.
• Work with and through responsible adults to give Scouting to boys.
• Help boys to grow by encouraging them to learn for themselves.
• Guide boys in planning the troop program.

ASSISTANT SCOUTMASTER / ASSISTANT VARSITY COACH (ACTIVITIES)

• Serve as the troop leader in the absence of the Scoutmaster.
• Be responsible to the Scoutmaster for program and activities of the troop.
• Work with the assistant senior patrol leader.
• Coordinate joint Webelos den-troop activities.

ASSISTANT SCOUTMASTER / ASSISTANT VARSITY COACH (PHYSICAL ARRANGEMENTS)

• Be responsible to the Scoutmaster for troop physical arrangements.
• Work with the troop quartermaster and outdoor committee member.
• Arrange for use of troop equipment by Webelos den.
• Be responsible for the care and neat appearance of all equipment.
• Be responsible for health and safety in all troop affairs.

ASSISTANT SCOUTMASTER / ASSISTANT VARSITY COACH (PATROL ADVISER)

• Serve as adviser for a patrol or leadership corps.
• Serve as a resource person for the patrol pr corps.
• Recruit others to assist.
• Support the patrol leader with advice and counseling.
• Support the patrol; leader with advice and counseling.

Reference

Scout Committee Handbook published by the Boy Scouts of America. This pamphlet is no longer published, but the material is still pertinent today. This was reproduced with permission of the Scout Executive - Shane Mitchell, in 1995. Denali District, Anchorage Alaska, (907) 337-9547, 3117 Patterson Street, Anchorage, AK 99504

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